Procedures: assistance and steps

As the procedures depend on your nationality and position at the university, some of them might not apply to your situation. Leiden University's Service Centre International Staff (SCIS) will inform you of the procedures and steps relevant to you. For a smooth and swift process, it is important that you supply us with the documents and information we request as soon as possible.


Leiden University’s HR department

As a first step, the HR department of your faculty will request the SCIS to start up your immigration procedure and will provide for a copy of your contract/guest agreement.

What you can expect from the SCIS

  1. The SCIS sends you a welcoming email in which we explain the procedure. You will receive a separate e-mail with your username and password that enables you to upload the documents and information we need to our ISD webportal. After you submitted all the information we will apply for the Dutch entry visa (MVV) and residence permit for you and any accompanying family members.
  2. The SCIS applies for the MVV on your behalf at least 4 weeks (preferably earlier) before the start date of your contract. Do not apply for the MVV yourself; it is important that we do so.
  3. The SCIS applies for a work permit at least 6 weeks before the start date of your contract if applicable. 
  4. The SCIS advises you to start looking for appropriate living accommodation in Leiden and provides for information on the website that might be useful for your search.
  5. The SCIS notifies you that you can contact the Dutch mission specified in your MVV application to collect your entry visa (~2 weeks after submitting the application).
  6. The SCIS invites you to its office to welcome you and explain the residence procedures 1–2 days before or on the commencement date of your contract at the latest. Sometimes there is no need to visit us in person. In that case we will try to save you the trip and inform you by e-mail only.
  7. The SCIS schedules an appointment for you and your family to register you in the personal records database of your municipality of residence in the Netherlands. Within 2 weeks after registration, you will receive your citizen service number (BSN).
  8. The SCIS schedules an appointment for you and any family members to undergo a tuberculosis examination (X-rays) at the Public Health Service (GGD) in Leiden, as a requirement for your residence permit application, if applicable.

At the IND

We aim that your residence permit will be ready upon your arrival. The SCIS will schedule an appointment for you to pick up your residence card at the Immigration Service (IND). You are allowed to start work after you have picked up your residence card.

Municipality

The SCIS will schedule an appointment for you and any family members in the municipal personal records database of your city of residence in the Netherlands. You will receive your citizen service number (BSN) instantly.

What you need to do

  1. You need to provide for the requested information as mentioned in the welcoming e-mail. Your prompt attention will be appreciated. 
  2. You travel to the IND to collect your residence permit or receive a sticker in your passport. 
  3. You open a Dutch bank account after receiving your BSN.
  4. You apply for Dutch basic health insurance (if applicable) after receiving your BSN. 
  5. You undergo the tuberculosis examination at the Public Health Service (if applicable).
  6. You upload a copy of both sides of your residence card after collecting it from the IND to our SCIS webportal at your earliest convenience.

 
Last Modified: 20-12-2016