Rates & Integral Cost Price
The rates that have to be used to calculate the integral cost price of working for third parties are determined on a yearly basis by the Executive Board and can be obtained on request from the financial department of your unit.
The remuneration that the University receives for a given assignment is based on a calculation of the integral costs of the project. The Regulations on Working for Third Parties provide the framework for calculating the integral cost price.
If the service provided is remunerated on the basis of the capacity used in hours, the rate list must be used to calculate the integral project costs and to formulate the project budget. This applies to services provided to external organisations and to other units within the University. If a subsidy is involved, the subsidy conditions play an important role in determining the amount to be charged.
In order to determine the integral costs, the following calculation should be used, whereby projects covering a span of more than one year are calculated on a yearly basis, taking indexing into account:
(expected number of hours x integral hour rate ) + remaining direct costs.
When calculating the integral cost price, the following 6 rate groups are used:
- Personnel costs excluding other personnel costs
- Personnel costs including other personnel costs
- Personnel costs including other personnel costs and costs of facilities
- Faculty rate
- Faculty rate plus housing costs
- Integral rate
The rates in all 6 groups are determined on a yearly basis by the Executive Board on the basis of current insights into personnel rates and the agreed budget.
The rate list contains both a yearly rate and an hourly rate. In calculating the hourly rates, various figures are used for the number of productive hours in a year. Agentschap NL has granted the University permission to use the rates of rate group 6 for the budgeting and settling of accounts for subsidies which fall under the Framework Regulations on Economic Affairs (EZ) subsidies.
The rate list to be used for budgeting and settling the accounts for working for third parties, can be obtained from the financial department of your unit, whose staff can also provide you with additional information.